Preschool Substitute Binder
Category: Education / Teacher Resources
A colorful, fillable 20-page substitute binder made for preschool, pre-K and daycare classrooms, in A4 and US Letter, with a blank version to print.
Leave for a sick day, a training or a family day without the 6 a.m. panic: this binder tells your substitute everything they need to keep your little ones safe, happy and on their usual routine.
WHAT'S INCLUDED
• 5 PDF files, instant download
• Fillable PDF, US Letter, 20 pages (type on your computer, save, print)
• Fillable PDF, A4, 20 pages
• Printable blank PDF, US Letter, 20 pages (lined, to fill in by hand)
• Printable blank PDF, A4, 20 pages
• Start Here guide, 1 page (how to fill, save and print)
WHAT'S INSIDE THE 20 PAGES
• Cover with teacher, class, school and school year
• Welcome letter to your substitute and a before-the-children-arrive checklist
• Class and contact information, with a helpful-people table
• Our week at a glance (specials, outdoor times, different days)
• Daily schedule, minute by minute, with a done checkbox for each part of the day
• Class list for 20 children (arrival and going-home details)
• Allergies and special care, with what to watch for and what to do
• Authorized pick-up list, with "do not release to" and an ID check box
• Arrival and dismissal routine
• Bathroom and diapering routine, including handwashing steps
• Nap and rest time, with a who-sleeps-where table
• Meals and snacks, with a before-we-eat checklist and special diets
• Classroom guidance: class agreements, calm-down corner, friends who need extra support
• Emergency procedures: fire, lockdown, severe weather, injury
• Emergency quick sheet with space to tape your evacuation map
• Songs and transition signals, plus call-and-response attention getters
• Full-day backup plan for a day with no lesson plans
• Go-to activities and where things are kept
• Substitute report, 2 pages, for the end of the day
SMART FILLABLE FIELDS
• Real form fields: click a line or box and type
• Type the teacher and class name once on the cover, and they appear at the top of every page
• Multi-line boxes wrap your text automatically
• Checkboxes you can tick on screen
• Save your answers and update them all year
• Works in the free Adobe Acrobat Reader and in the Google Chrome browser on a computer
PERFECT FOR
• Preschool, pre-K and daycare teachers
• Lead teachers, assistant teachers and center directors
• Planned days off and last-minute sick days
• New staff and floaters who cover different rooms
HOW TO USE
• Download and save the files to your computer
• Open the fillable file in Adobe Acrobat Reader (free) or Chrome
• Type your details, save, and print the pages you need
• Prefer a pen? Print the blank version and write it in
• Print the substitute report pages as many times as you like
HOW TO PRINT
• Print at "Actual size" or 100%, not "Fit to page"
• Regular printer paper or 24-32 lb paper works well
• Color or black and white
• Keep it in a 1-inch binder, with dividers for each color section
PLEASE NOTE
• This is a digital download. Nothing will be shipped.
• Colors may look slightly different on your screen and printer.
• Mac Preview, phones and some tablet apps may not show every form feature. Adobe Acrobat Reader or Chrome on a computer is recommended.
• The fillable fields hold your text only. The page design itself is not editable.
• For personal and single-classroom use only. Please do not resell, share or upload the files.
• This product was designed with the help of AI tools and checked page by page by Printivora.
• Not affiliated with Adobe or Google. Acrobat and Chrome are named only to show where the file works.
Questions before you buy? Send me a message, I'm happy to help!